What HOA Management Services Do We Offer?

Managing a homeowners association requires far more than collecting dues or enforcing rules. From financial oversight and maintenance coordination to homeowner communication and compliance, successful community management depends on experienced, organized, and responsive leadership. At Prime HOA Management, we provide full-service HOA management solutions designed to support boards, protect property values, and create well-run, thriving communities.

 

Dues Collection & Assessment Management

Consistent and accurate dues collection is essential to maintaining a financially healthy HOA. Prime HOA Management streamlines the entire process to reduce delinquencies and improve cash flow.

 

Our dues collection services include:

• Monthly, quarterly, or annual assessment billing

• Online payment options for homeowner convenience

• Clear delinquency tracking and reporting

• Professional follow-up on past-due accounts in accordance with governing documents and state laws

 

By handling assessments professionally and transparently, we help boards avoid uncomfortable situations while ensuring the association has the funds needed to operate effectively.

 

HOA Accounting & Financial Services

Strong financial management is the foundation of a successful HOA. Our accounting services provide boards with accurate, easy-to-understand financial reporting and full fiscal oversight.

 

Our accounting services include:

• Budget preparation and financial forecasting

• Monthly financial statements and balance sheets

• Accounts payable and receivable management

• Reserve fund tracking and coordination

• Support during audits and financial reviews

 

We prioritize transparency and accuracy, giving board members confidence in their association’s financial health.

 

Maintenance & Vendor Management Services

Well-maintained communities retain value and enhance resident satisfaction. Prime HOA Management coordinates maintenance efficiently while protecting the HOA’s budget and standards.

 

Our maintenance services include:

• Routine maintenance scheduling and oversight

• Emergency repair coordination

• Vendor sourcing, bidding, and contract management

• Work order tracking and follow-up

• Preventative maintenance planning

 

We work with trusted, licensed vendors to ensure quality work, timely responses, and cost-effective solutions for your community.

 

Administrative & Board Support Services

HOA boards rely on strong administrative support to operate smoothly and stay compliant. Our administrative services reduce board workload while improving organization and communication.

 

Administrative services include:

• Board meeting coordination and attendance

• Meeting minutes and recordkeeping

• Governing document management

• Policy enforcement guidance

• Communication support for notices, updates, and community announcements

 

We act as a professional extension of the board, helping ensure consistent operations and compliance.

 

New Owner Orientations & Onboarding

First impressions matter. Our new owner orientation services help homeowners understand their responsibilities and feel connected to the community from day one.

 

New owner services include:

• Welcome packets and governing document distribution

• Overview of community rules, policies, and procedures

• Explanation of dues, assessments, and payment options

• Point-of-contact setup for future communication

 

This proactive approach reduces confusion, improves compliance, and fosters positive homeowner relationships.

 

Experience a Full-Service Approach to HOA Management

At Prime HOA Management, our goal is to simplify HOA operations while improving transparency, communication, and overall community performance. Whether your association needs complete management services or support in specific areas, our team provides reliable, responsive solutions tailored to your community’s needs.

 

If your community is looking for a dependable HOA management partner, Prime HOA Management is here to help. Call our office in Oakland, California at (510) 982-5560 or visit our website to schedule an appointment and learn more about our services.